Nobody forgets maintenance on purpose. It slips because the reminder lives in your head, the last service date lives on a receipt in the truck, and the odometer reading lives eight hundred miles down the road. Then the slip costs real money: a missed service becomes a roadside failure, a roadside failure becomes a missed delivery, and a missed delivery becomes a customer who calls someone else next time. For a small fleet, one truck down is not a statistic, it is a meaningful percentage of the whole operation.
HaulerPro now includes a vehicle inventory and a maintenance tracker, built into the same system that dispatches your loads.
Your fleet, on the books
The vehicle inventory gives every truck and trailer a record: what kind of unit it is, its unit number, and its status. That sounds basic because it is, and that is the point. Most small fleets have never had a single place that answers "what do we run and what shape is it in." Add units one at a time or import your list to get the fleet on the books in one sitting.
Log the service, see what is due
The maintenance tracker works off a service library, so logging work is picking the service and recording it against the unit, not composing a paragraph. Each record carries what was done and when the next one is due, by date, by miles, or both, because an oil change tracks by miles while an annual inspection tracks by the calendar. The Maintenance Due view then does the remembering for you: what is coming due across the fleet, visible before it becomes what is overdue.
History that stays with the truck
Every logged service builds the unit's history. That record earns its keep three ways: it settles "when did we last do the brakes" in seconds, it documents your maintenance practice if a claim or an audit ever asks, and it follows the truck when you sell it, because a documented service history is worth real money to the next buyer. If you also run IFTA through HaulerPro, the pattern is the same one you already know: capture it once, in the system, and stop reconstructing history from a shoebox.
Manager tools, not driver clutter
Fleet and maintenance live in the manager's view. Drivers keep a clean app focused on their loads, documents, and settlements, while the fleet picture stays where the fleet decisions get made.
One system for the whole operation
Vehicle inventory and maintenance tracking are included in HaulerPro alongside dispatch, documents, invoicing with the POD attached, IFTA mileage capture, and driver settlements, at $95 per month for up to 5 users or $250 per month for up to 15, per user, not per truck. If your maintenance system is currently your memory, start a free trial, 14 days, no credit card required, and put the fleet on the books this week.