There's no shortage of software marketed to trucking companies. But a lot of it is built for freight brokers, large fleets with IT departments, or operations nothing like yours. If you're running a small fleet or working as an owner-operator, you need software that fits how you actually work: dispatching fast, keeping documents straight, staying on top of IFTA, and getting paid without chasing paperwork. This article breaks down what trucking software should handle and how to think about whether a platform earns its place in your operation.
For a broader look at how a TMS fits into running a small fleet, see our full guide library.
Dispatch: The Core of Every Trucking Day
Everything starts with getting a load assigned to a driver. Good software for truckers makes this fast. You should be able to enter a load, attach a rate confirmation, assign a driver, and have them notified in under a minute once you know what you're doing in the system. If you're spending ten minutes hunting through menus to dispatch a single load, the software is getting in your way.
HaulerPro lets you dispatch a load in under 60 seconds once you're set up. First-time setup takes under 10 minutes to your first load live. No onboarding call, no implementation consultant. When a load is assigned, the driver gets a text notification so they're not waiting on a phone call from you.
Driver status updates flow from the driver's app back to dispatch when the driver sends them. That keeps you informed without you having to track anyone down. Updates land at dispatch on the load record, so you know where things stand across your board.
Documents: Stop Losing Paper in the Cab
Rate confirmations, BOLs, and PODs are the paper trail of every load. Lose one, and you're chasing it when you should be focused on the next run. Good trucking software lets drivers scan documents from their phone and attach them to the right load on the spot.
In HaulerPro, a driver opens the app, picks the load, and scans. The document attaches to that load record. When the load is complete and you generate an invoice, the POD auto-attaches. Rate confirmations and other delivery documents don't auto-attach to the invoice, but they're on the load record where you can pull them if a broker asks.
No more "I think it's in the truck somewhere." Everything tied to the load, accessible from your phone or laptop.
IFTA Mileage: The Part Most Carriers Dread
IFTA requires you to report miles driven through each jurisdiction every quarter. That's the foundation of the calculation. Pulling those miles together manually from trip logs is tedious work and leaves room for mistakes.
HaulerPro captures per-jurisdiction miles automatically from dispatched loads using route polygon intersection across the 48 contiguous states and DC. When you're ready to file, the quarterly panel aggregates your miles by jurisdiction and exports an ifta_miles.csv file you take to your state filing. HaulerPro doesn't produce a filing-ready return and doesn't auto-attribute fuel to jurisdictions. Fuel receipts are scanned and stored on the load. You or your accountant reconcile fuel against the mileage export at filing time. What HaulerPro gives you is clean, organized mileage data instead of a pile of trip logs to sort through.
Coverage is the 48 contiguous states and DC. Alaska, Hawaii, and Canadian provinces are not covered.
Expenses and Invoicing: Knowing What a Load Actually Made
Revenue is not profit. A load that grosses $2,400 but burns $900 in fuel and $200 in tolls is a $1,300 load. Trucking software that only tracks what you billed and not what you spent leaves you guessing whether you're actually ahead.
HaulerPro lets you log expenses per load or per truck. Fuel, tolls, maintenance, miscellaneous. You see real profit on every run, not just the top line. When a load closes, generating an invoice is one click. The POD auto-attaches. If you factor invoices, HaulerPro supports invoice submission through a factoring integration. A separate factoring relationship is required to use it.
Driver Settlements: Pay Your Drivers Without a Spreadsheet
If you have drivers on a percentage, flat rate, per-mile, or hourly structure, figuring out what they're owed at the end of the week or pay period used to mean a spreadsheet and a lot of cross-referencing. HaulerPro generates driver settlement statements directly from the loads and time entries already in the system.
Five pay bases are supported: percentage of load, flat per load, per mile, per day, and per hour. Deductions like fuel advances or escrow can be added per settlement. The statement shows gross pay, deductions, and net. Once a load is settled, it can't be paid again on a later statement. Drivers have their own read-only view of their settlements in the app, so the "what did I make this week?" question has a real answer they can check themselves.
What HaulerPro Is and Who It's For
HaulerPro is a cloud-native TMS for independent carriers and small fleets: reefer, dry van, flatbed, hotshot, box truck, LTL. Owner-operators through fleets of 15 or more trucks. It's not built for enterprise shippers or freight brokerages. It's built for the carriers who run their own operation and need software that keeps up without requiring an IT team to manage it.
Pricing starts at $95/month for up to 5 users. Every login counts as a user, including drivers. The 15-user plan is $250/month. There's a 14-day free trial with no credit card required.
Support is founder-led support from someone who built the software around how carriers actually work.
If you want to compare HaulerPro against other options in the market, the comparisons index has side-by-side breakdowns of how platforms stack up on dispatch, IFTA, invoicing, and pricing.
The Bottom Line
Software for truckers should reduce the work you do between loads, not add to it. Dispatch fast, documents on the load, mileage data ready for IFTA, expenses tracked, invoices out the door. That's the job. If your current setup has you reconciling mileage from paper logs, manually building settlement spreadsheets, or hunting for a scanned POD when a broker calls, there's a better way.
Start your 14-day free trial and get your first load live in under 10 minutes. No credit card required.